‘Tis the Season for Stress-free Holiday Events

Now is the time for property managers to start planning for the holiday season.

As a property manager, you know the value of creating a sense of community within your building. While keeping tenants happy is a year-round job, the opportunity to keep them engaged increases during the holiday season. Although the holidays may seem far away, now is the time to contact your concierge company and ask them to work with you to organize the perfect holiday event.

Tips for a Stress-free Holiday Party

From a simple cookie and hot cocoa gathering to a more formal cocktail party, bringing your tenants together during the holidays shows your appreciation. While arranging a holiday party may seem overwhelming, it doesn’t have to be. With the help of your concierge company and these guidelines, you’re holiday season will be merrier and much less stressful.

• Set a budget. The first step in planning your holiday event is knowing how much money you have to spend. Your budget will help determine the type of party, date, number of guests, etc.
• Determine type of party. Ask your concierge company for theme ideas. Do you want a casual luncheon, a formal cocktail hour with all the bells and whistles, or something in between? Make sure your concierge keeps your budget in mind, as well as your tenants’ needs and time restrictions.
• Pick a date. Since most holiday parties are held during December, there are a limited number of dates to choose from. Your concierge should book the date with your preferred caterer as soon as you decide on a date. Don’t compete with Thanksgiving, Christmas, or New Year’s Eve. To avoid the holiday rush, consider having a party at the end of November or the beginning of January. In addition, ask your concierge company to poll tenants to make sure your event won’t interfere with any of their party plans.
• Make arrangements. Once you’ve determined the type of party and the date, it’s time to put the event together. Your concierge can make arrangements for catering, delivery and set up, florists, entertainers, etc.
• Incorporate a charitable donation drive. Consider incorporating a toy, food or clothing drive into your event. People are more generous during the holiday season and are looking for ways to brighten the season for those who are less fortunate.
• Send invitations. Now that all the arrangements are made, it’s time to invite your tenants. Since the holiday season is so busy, make sure to send out invitations at least three weeks in advance of the event. If possible, include an RSVP so you have a good idea of the number of people who will be attending.

While planning a holiday party takes time, the effort will pay off. After all, happy tenants mean tenant retention.

At Capitol Concierge, we pride ourselves on being the “go to” people to make things happen. We will work with you to create the budget, organize the events, assist with promoting the event and then make sure the event goes off without a hitch! If you would like to take the hassle out of planning your holiday event, contact us and consider it done!